Community Investment Clerk(Government)-career opportunity in Canada

Job title:Community Investment Clerk
Location:City of Regina
Deadline: 22/09/2013 ·
Government Jobs


Division: Community Planning & Development
Department: Community Development Recreation & Parks/Community Development
Salary Grade: 8 (Local 7)
Salary: $18.81 – $24.07/Hour; $35,863 – $45,892/Annum (2012 Rates)

This job position belongs to the Administrative Support, Clerical & Service occupation group. Please ensure you create or submit a resume associated with the Administrative Support, Clerical & Service occupation skills matrix.

This position provides complex clerical and administrative work in the Community Development, Recreation & Parks Department. It is part of the administrative team and performs a variety of administrative and clerical functions including: processing of community investments, accounting functions, filing, database entry and management, and typing correspondence. This position reports to the Community Investment Policy Analyst.

Typical duties include:
    Receive and process community investment applications and respond courteously and tactfully to related inquires.
    Follow up with applicants about missing or unclear documents.
    Complete an initial review of the community investment applications and prepare documents for adjudication.
    Screen inquiries as required and determine appropriate initial action.
    Process community investment follow-up reports, and provide a detailed review and financial verification.
    Collect and record community investment and program data into various databases, ensuring accuracy and produce associated reports.
    Produce a variety of documents including letters, memos, contracts, agreements, reports, and promotional material.
    Create standard templates and forms related to community investment administration.
    Act as recording secretary.
    Maintain files related to community investments and agreements, including confidential information.
    Create, update and maintain related mailing lists, databases and contact sheets.
    Process purchase requisitions, cheque requisitions, journal vouchers, deposits, petty cash and monthly accounting reports related to community investment programs.
    Coordinate and input information on the Internet and intranet web pages.
    Provide administrative support to the Department, as required (i.e., receptionist duties typing, photocopying, faxing, filing, time and attendance, mail, etc.)
    Perform related duties, as assigned.

Candidates will be screened on the following criteria:

•     To be considered for this position you must clearly identify your qualifications, experience, knowledge, skills and abilities and where you obtained them in your application/resume. ***
•     Typically the knowledge, skills and abilities required are obtained through completion of Grade 12 and Office Education courses from a post secondary institution, combined with four years of related, progressive experience in a office environment including front-line customer service.
•     Thorough knowledge and advanced skills in the use of Microsoft office programs such as Word, Excel, Access, and PowerPoint; as well as, Open CMS.
•     A minimum typing speed of 50 wpm is required.
•     Ability to analyze, interpret, and organize information and to make recommendations in accordance with established policies and procedures.
•     Knowledge of accounting, attendance, and payroll policies and practices.
•     Knowledge of Corporate policies, procedures and department programs and services.
•     Thorough knowledge of business English, spelling, punctuation, and the ability to make arithmetic calculations rapidly and accurately.
•     Knowledge of modern office procedures, systems, and equipment.
•     Knowledge of non-profit incorporation.
•     Ability to understand and execute oral and written instructions.
•     Ability to work independently in a fast paced environment, demonstrating sound judgement and decision making and prioritizing skills to ensure deadlines are achieved.
•     Ability to communicate effectively both orally and in writing demonstrating tact and courtesy while maintaining confidentiality in order to establish effective working relationships with other employees and the public as necessitated by work assignments.
•     Ability to prepare accurate and concise minutes of meetings.
•     Ability to create and maintain complex records and prepare reports ensuring a high degree of accuracy, consistency with great attention to detail.
•     Experience with TRIM, VIP and archiving records.

*Note: Testing may be done to evaluate knowledge, skills and abilities.

The City of Regina values diversity in our workforce and encourages applications from all qualified Employment Equity candidates.

We will contact applicants we wish to consider within six weeks of the competition closing date. All applicants are thanked for their interest.

Click here to Apply Online