Administrative Assistant- job vacancy

Job title: Administrative Assistant, Membership Administrator
Location     Davisville Avenue & Yonge Street
Deadline:     July 4, 2013
Category     Office/Administrative/Clerical
Job Type     Full-Time
Job Number     8670
Description
Hiring for a 1 year contract. You will develop and maintain effective procedures, practices and tools which assist and support the membership experience. The successful candidate must be an energetic, adaptable person with a positive attitude and the ability to multi task.

We are a leading member organization for girls encouraging personal development and leadership. Through challenging and stimulating opportunities we fulfill our mission to enable girls to be confident, resourceful and courageous, and to make a difference in the world.

RESPONSIBILITIES:
- Administer monthly membership renewal process including record check, code of conduct agreement, and renewal and cancellation letters/notifications
- Administer the National Awards Program
- Organize the scholarship process and provide support to the Scholarship Team
- Coordinate the development of department newsletters (3), and coordinate submissions for national publications; Guidepost (electronic) and Canadian Guider (print)
- In collaboration with Marketing and Strategic Alliances department, monitor and maintain the Scholarship, Link, Trefoil Guild and Awards web pages; work with Membership Administration team to maintain the Commissioner's Library webpage
- Monitor and support web based member inquiries
- Assist with the analysis and reporting of the annual membership count
- Meeting management (e.g. organize meetings, prepare meeting material, ensure follow-up on action items, etc)
- Maintain department calendar, operational plan and electronic files
- Prepare updates for the Board of Directors, Executive Committee, networks, members and others as required
- Other duties as required

QUALIFICATIONS:
- Minimum 2 years of administrative experience
- Graduate of a community college program or comparable education or work experience
- Self starter with excellent communication and interpersonal skills
- Excellent organization skills and demonstrated experience working under pressure and tight deadlines
- Strong formatting and editing experience
- Demonstrated initiative and attention to detail
- Proficiency with MS Outlook, Excel, PowerPoint and Word
- Assets: minuting experience, experience working with volunteers within the non-profit or charitable sector, French language skills/fluency, previous experience with databases and/or iMIS
How to apply: visit; http://www.yes.on.ca/jobboard/view/administrative-assistant-membership-administrator-8670/