Job Title: PROGRAMME ASSISTANT, G6
Department/ Office: United Nations Environment Programme
Location: MONTREAL, Canada
Posting Period: 30 September 2013-30 October 2013
Job Opening number: 13-PGM-UNEP-29196-R-MONTREAL (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. At the 1992 Earth Summit in Rio Janeiro, world leaders agreed on a comprehensive strategy for 'sustainable development'. One of the key agreements adopted at Rio was the Convention on Biological Diversity. The Convention establishes three main goals: the conservation of biological diversity, the sustainable use of its components, and the fair and equitable sharing of the benefits from the use of genetic resources. The Secretariat of the Convention on Biological Diversity (SCBD) is located in Montreal and is administered by UNEP. This post is located in UNEP/SCBD at the Montreal duty station. Under the overall guidance of the Executive Secretary and the Principal Officer for Science, Assessment and Monitoring (SAM) and the direct supervision of the Programme Officer in charge of Invasive Alien Species, the incumbent will perform the following functions:
Responsibilities:
Research and organize relevant substantive materials useful for initial analysis related to the implementation of the activities under the programme on Invasive Alien Species and Taxonomy;
Conduct research and provide reports, project documents for submissions to governments for further consideration on the subject matter;
Provide first draft of report for further analysis on Invasive Alien Species and Taxonomy Action Plans and in addition provide a synthesis document in collaboration with other partners/colleagues;
Collect and analyze key Invasive Alien Species and Taxonomy related reports and documents from Parties and provide reports which are then uploaded to the CBD website for use by parties and the outside audience;
Prepare first background information for use in discussions with governments and other organizations; respond to queries and participate in negotiations and coordination of the Invasive Alien Species and Taxonomy;
Prepare first background information for use in discussions with governments and other organizations;
respond to queries and participate in negotiations and coordination of the Invasive Alien Species and Taxonomy;
Provide logistical and technical assistance for the organization and servicing of meetings and conferences organized or sponsored by SCBD, including drafting first sets of documents for distribution to parties, and ensure follow-up actions;
Review information matters and ensure its update on a regular basis and also ensures the publishing of these materials on the SCBD Secretariat website relating to the Invasive Alien Species and Taxonomy;
Prepare first draft of the background material pertaining to missions of Unit staff and meetings and file all the reports and related documents;
Provide administrative and support services by maintaining a database of all substantive files related to the subject matter;
Maintain a database of official /confidential correspondence, documents, instructions, reports, notices, circulars and records, in the language required;
Maintain and update the filing database system for the unit;
Provide an up to date record of status of correspondences and ensure timely follow up action on outstanding matters by the responsible officers;
Provide draft correspondences from documents/reports from manuscript or dictation into final form for use by management;
Perform other related duties as assigned.
Competencies
Professionalism:
Affinity with and understanding of the functions and organization of UNEP.
Demonstrate ability to apply judgement in the context of assignments given and discretion, resourcefulness and ability to deal proactively and tactfully with other divisions.
Ability to undertake research and gather information from standard sources.
Analytical abilities an advantage.
Ability to identify extract and analyze a range of data.
Planning and organizing:
Develops clear goals that are consistent with agreed strategies;
Foresees risks and allows for contingencies when planning;
Monitors and adjusts plans and actions as necessary.
Effective time management and ability to prioritize and plan own work to meet deadlines.
Identifies priority activities and assignments; adjusts priorities as required.
Uses time efficiently.
Communication:
Developed communication (spoken, written, public speaking and presentational) skills, including ability to present sensitive issues/positions;
Ability to translate complex technical and policy issues and concepts into practical guidance for staff.
Ability to write in a clear and concise manner and to communicate effectively orally.
Excellent drafting and writing abilities required.
Listens to others, correctly interprets messages from others and responds appropriately.
Asks questions to clarify, and exhibits interest in having two-way communication.
Demonstrates openness in sharing information and keeping people informed.
Teamwork:
Works collaboratively with colleagues to achieve organizational goals.
Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others.
Places team agenda before personal agenda.
Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.
Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education:
Completion of Secondary school is required.
Supplemental courses /training in environmental, social or political sciences, business administration, environmental management is an asset.
Work Experience:
At least seven years of progressively responsible experience programme or project administration or related area.
Experience in the field of sustainable development or environment related programmes, environmental law, public administration and environmental conventions is an added advantage.
Languages:
English and French are the working languages of the United Nations Secretariat. For the post
advertised fluency in oral English is required. Knowledge of another official United Nations language is an advantage.
Assessment Method:
Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.
Special Notice:
1. Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred and visa or work permit issues in order to take-up the appointment. Staff members are subject to the authority of and assignment by the SG. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
2. All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please send an email to recruitment@unon.org, quoting the job opening number in the subject header of your email.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
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