Job Title: Chief, Financial Services Section
Organization:International Civil Aviation Organization
Level: P-5
Duty Station: Montréal
Vacancy Notice: 2013/37/P 101491
Deadline for applications: 17 October 2013
Date for entry on duty: After 17 October 2013
THE ORGANIZATIONAL SETTING
Financial Services Section, Finance Branch, Office of the Secretary General, Headquarters, is responsible for the preparation of the Organization's triennial Programme Budget and other budget proposals and the management of the implementation of approved budgets. The Section is also responsible for managing the payroll operations of the Organization.
MAJOR DUTIES AND RESPONSIBILITIES
Function 1 (incl. Expected results)
Directs, plans and supervises the work of the Financial Services Section, achieving results such as:
Plan, direct, supervise and coordinate the activities of the Section to ensure that there are adequate management and internal controls in force to ensure the correct implementation of the Organization's financial management policies, regulations and procedures in a timely, professional and efficient manner and to safeguard the financial assets of the Organization.
Develop and implement policies and procedures that allow for the efficient management of operations in the Section.
Provide planning, monitoring and reporting assistance in the areas of budget and financial management in support of the Organization's projects, voluntary-funded activities, etc., as required.
Function 2 (incl. Expected results)
Assists in the management of the Business Plan, performance reporting, and risk management, achieving results such as:
Assist the Chief, Finance Branch (C/FIN) in the planning, coordination and development of the Organization's Business Plan for review by Senior Management, the Secretary General, the Council and the Assembly.
Assist C/FIN in the monitoring and reporting on the implementation of the approved business plan, by establishing and implementing the required tools, techniques, guidelines and training material.
Assist C/FIN in the monitoring of the corporate, Bureau and Offices' risk registers by ensuring that these registers are maintained in a timely manner so this can be reported to the Council.
Function 3 (incl. Expected results)
Manages the Regular Budget, achieving results such as:
Develop policies and procedures for the preparation, monitoring and management of the Organization's results-based Regular Budget including its stated results, based on the approved Business Plan, taking into account the needs of the Organization and the relevant legislative and Secretariat directives and best practice management and budgeting techniques.
Prepare and ensure the overall correctness of the Organization's Draft Regular Budget and other budget proposals as well as t he related legislative working papers, taking into account the Business Plan and relevant Regulations, Assembly resolutions, Council decisions and Secretary General's directives. Determine and verify the validity of economic and other budgetary assumptions a nd ensure the correct and consistent application of the assumptions in the draft budget.
Implement an integrated planning and budgeting approach focused on measurable results and key performance indicators linked to the Strategic Objectives of the Organization.
Prepare draft policy working papers and other working papers for consideration by the Secretary General, the Council and the Assembly on planning, budgeting, and payroll issues.
Assist C/FIN in the planning, coordination and development of the Organization's Budget for review by Senior Management, the Secretary General, the Finance Committee, the Council and the Assembly. Attend all legislative and management meetings related to the budget and other financial matters and prepare the required reports and correspondence. Manage the issuance of budget allotments and ensure the proper and efficient management of the budget, including the management of carryover. Provide appropriate and timely reports and advice to programme managers. Ensure required budget controls are in place. Prepare budget implementation forecasts and reports at stipulated intervals to C/FIN on the budget implementation and performance. Make recommendations on any required adjustments or remedial actions. Track efficiencies in budget. Management of split assessment and foreign currency risk exposure through Member State assessments.
Function 4 (incl. Expected results)
Manages other proprietary funds, achieving results such as:
Ensure the proper and efficient management of the other proprietary funds, by providing appropriate and timely reports and advice to programme managers. Ensure required budget controls are in place. Prepare budget implementation forecasts and reports at stipulated intervals to C/FIN on the budget implementation and performance. Make recommendations on any required adjustments or remedial actions.
Provide assistance on the management of the Ancillary Revenue Generating Funds.
Function 5 (incl. Expected results)
Manages payroll, achieving results such as:
Monitor closely the operations of the Payroll Unit and ensure, in close cooperation with the Human Resources Branch, the timely and proper processing of the payroll and other staff payables, in compliance with the approved budgets.
QUALIFICATIONS AND EXPERIENCE:
Educational background An advanced level university degree (Master's degree or equivalent, which should be substantiated by the applicant) in budgeting, financial analysis, strategic planning, financial management, accounting, or public or business administration, or a first level university degree with professional accounting designation, such as Chartered Accountant, from an internationally recognized accountancy body such as the Institute of Certified Public Accountants or Institute of Chartered Accountants or equivalent in other national systems, is required.
Professional experience and knowledge
Extensive experience (preferably 12 years) in progressively responsible positions and reaching senior management level in financial operations and performance management, more specifically in the planning, design, monitoring and management of business plans and results-based budgets in a large-scale government, public sector or international organization, and preferably within the United Nations (UN) common system.
Experience in programme management, strategic long- and medium-term business planning, involving the determination of key performance indicators, and the monitoring and evaluation of performance results. Experience in the planning, monitoring and management of results-based budgets within an Enterprise Resource Planning (ERP) system, preferably Agresso, and using contemporary desktop software applications.
Experience in the management of payroll operations for an international workforce, involving many locations and different currencies, and within an ERP system, preferably Agresso, and using contemporary desktop software applications. Knowledge of International Public Sector Accounting Standards (IPSAS), or other IPSAS-compliant financial accounting policy/standards, particularly in respect to their implications on accrual budgeting.
Desirable:
Sound knowledge of the financial rules and procedures of the United Nations Common System.
Knowledge of the operational activities of ICAO.
Knowledge of and ability to use modern project management techniques.
Language Skills Fluent reading, writing and speaking abilities in English are essential. A working knowledge of a second language of the Organization (Arabic, Chinese, French, Russian, or Spanish) is an asset.
Competencies:
Judgment and Decision-making: The person is in a role where s/he is expected to identify key issues quickly, gather relevant information, consider positive and negative impacts, check assumptions against facts and make tough decisions when necessary.
Communication: The ability to convey oral and written communication clearly and concisely; listening to understand, and asking questions to verify understanding.
Managing performance: The person is in a role where they are expected to manage the performance of others through delegation, clarification of responsibilities, accurate allocation of resources, monitoring and giving feedback on performance, and fair appraisal.
Leadership: The person is in a role where serving as a role-model, translating vision to results, developing strategies; gaining support and driving for improvement are valued.
Vision: The person is in a role where the ability to understand and communicate strategic issues is valued.
Building Trust: The person is in a role where they are expected to build an environment of trust through transparent management, placing confidence in others, giving credit to others, following through on agreed upon actions and confidentiality.
Technological awareness: The willingness and ability to keep abreast of available technology, understand the applications and limitations of technology, and actively seek to apply and learn about new technology.
CONDITIONS OF EMPLOYMENT:
It should be noted that this post is to be filled on a fixed-term basis for an initial period of three years (first year is probationary for an external candidate). ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station. ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2001 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.
ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC). The statutory retirement age for staff entering or re-entering service after 1 January 1990 is 62.
For external applicants, only those who are expected to complete a term of appointment will normally be considered.
Remuneration: Level P-5 Rate Single Dependency (*) Post Adjustment is subject to change. Net Base Salary per annum 80,734 86,904 + Post Adjustment (net) per annum(*) 49,409 53,185
HOW TO APPLY Interested candidates must complete an on-line application form. To apply, please visit ICAO's e-Recruitment website at: https://careers.icao.int.
NOTICE TO CANDIDATES
ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.
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