Finance and Administration Officer- employment career Canada

Title:     Finance and Administration Officer
Division:     Preparatory & Liberal Studies
Category :    Support Staff
Deadline: 7/26/2013
Type     Temporary
Incumbent     Vacant
Salary     $23.09 - $26.76 per hour
Band     E
Hours     35 hours per week
Campus     St. JamesCompetition: #     13-096
Effective Date     ASAP - August 22, 2013

Duties:    

•     Processes all divisional invoices in compliance with Finance policies and procedures.
•     Ensures divisional compliance with the College Travel, Meals and Hospitality policy; escalates issues to Manager as required.
•     Ensures travel advances and expense claims are processed on a timely basis by tracking travel schedules and conducting appropriate follow up; ensures staff forward documentation to ensure financial documents are accurate and in place.
•     Prepares and submits all divisional MasterCard expenses and petty cask claims as per Finance policies and procedures; maintains and updates divisional fixed asset records.
•     Verifies and generates payments for over 400 active Agents and reconciles queries/disputes from Agents.
•     Works with Finance staff on a daily basis to ensure up-to-date information for reporting and budgeting purposes.
•     Produces reports to verify accuracy of payments to agents around the world; prepares commission statements for each payment period to email to all agents for verification.
•     Ensures payments are processed accurately in liaison with Finance; requisitions cheques and wire payments to agents for three intakes per year for Post-Secondary programs and six intakes per year for ESL.
•     Verifies with various internal systems (BANNER – Student Module, ISP and Spreadsheets) to ensure tuitions are paid, students are registered in the correct term and Agents represent the student they are claiming.
•     Prepares Agent financial performance reports.
•     Prepares, communicates and maintains the financial components of Divisional Travel, Hospitality and Marketing Plans by working with manager to ensure timely preparation, consulting with divisional managers, and monitoring and updating the plans on a quarterly basis.
•     Provides administrative support with respect to facilities and office operations; supports ad-hoc project work; assists with the procurement of goods/services.
•     Assists with the preparation of ongoing and ad-hoc financial reports.
•     Performs other related duties as assigned.

Qualifications:    

•       Three year diploma or degree from a recognized post secondary institution in Business Management Administration or Accounting or equivalent.
•     Minimum three years experience in:
•         Managing the day to day financial activities of a large division with varied programs, including practical office experience with database and spreadsheet management at advanced levels, and basic accounting/bookkeeping experience.
•         Experience in tracking and coordinating financial data and planning of activities on a high volume basis.
•     Excellent oral and written English communication skills, strong report writing skills, and a demonstrated ability to communicate financial information to a non-financial audience.
•     Solid interpersonal skills; ability to work collaboratively with others at all levels within a diverse organization.
•     Advanced skills in the Microsoft Office suite, specifically Excel in a financial service environment.
•     Excellent organizational and time management skills; high level of accuracy and attention to detail.
•     Superior problem solving skills and ability to maintain confidentiality of information is essential.
•     Exceptional customer service skills, able to maintain professional customer services centered attitude
•     Able to learn quickly and stay abreast of changes to College policies and procedures specifically in relation to finance.
•     Ability to work independently and as part of a team; ability to manage multiple tasks, work well under pressure and meet strict deadlines.
•     Ability to work in an environment where diversity of people and situations are encountered.

Note: Interview process may consist of a practical skills component.

The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews.
To Apply    
To apply submit a covering letter and resume combined in one (1) document.

Preference will be given to qualified internal candidates in accordance with the applicable collective agreement. Should a suitable candidate not be found, external candidates will be considered. George Brown College is dedicated to employment equity and encourages applications from women, persons with disabilities, racial/visible minorities and aboriginal peoples.
Click here to apply