Title: PROPERTY ADMINISTRATOR
Organization: GWL
Location: MISSISSAUGA, ONTARIO
Closing Date: August 9, 2013
Job ID 2013-8596
Job Type Full Time
Job Industry Real Estate and Property Management
Career Level Experienced
Years of Experience 2
Job Description:
Are you looking to join a dynamic team? We have exciting opportunities that will allow you to grow your career as we grow our business!
GWL Realty Advisors is a leading Canadian real estate investment advisor providing comprehensive asset management, property management, development and specialized real estate advisory services to pension funds and institutional clients. With assets under management in North America of $15 billion, GWL Realty Advisors seeks to deliver strong returns for its investors.
With in-depth local expertise in major Canadian markets, GWL Realty Advisors is the trusted partner for real estate advice and services. A strong experienced fiduciary, the company’s mission is to delivers stable, long-term returns for its clients.
GWL Realty Advisors is committed to investing in our employees. We provide a high-performance culture that fosters innovation and rewards contribution.
GWL Realty Advisors is a wholly-owned subsidiary of The Great-West Life Assurance Company. For further information, visit our website at www.gwlra.com
Thank you for your interest in joining the GWL Realty Advisors team. Successful candidates whose skills and interests fit the opportunity will be contacted.
Position Overview:
Reporting to the Senior Property Administrator, the successful candidate will fill the permanent position of Property Administrator in Mississauga, ON. This position is responsible for the daily property management administrative functions including processing tenant file maintenance on an automated property management system, depositing rental cheques, processing tenant rental cash receipts, provide administrative support to contraction services and coding property invoices for payment.
Responsibilities:
• Deposit rental cheques to appropriate GWLRA bank accounts, code tenant cheques, photocopy cheques and record cash receipts to tenant’s accounts on CTI
• Assist property manager in rent collection; provide both verbal and written communication with tenants
• Obtain approvals of monthly billing from Property Manager
• Communicate ongoing rental billing changes to tenants
• Issue final billing and tenant charge-back invoices to tenants for miscellaneous charges
• Prepare tenant receivable reports to property manager and revenue accounting staff
• Process real estate accounts payable invoices including:
o Following GWLRA accounting policies and procedures, code property operating expense invoices to appropriate general ledger accounts and budget amounts.
o Administer invoice holdback where applicable
o Match invoices to approved purchase orders
o Obtain invoice approval from property manager
o Photocopy and retain invoices in filing system for reference and audit
o To meet invoice due dates, forward invoices for processing in a timely manner
o Respond professionally to various invoice payments inquires by property management staff or external vendors
o Under direction of the property manager, administer work and purchase order systems
• Establish good working relationships with public relations with respect to:
o Communicate to property manager and accounting staff operational updates with respect to property issues that might affect approved plans and budgets
o Establish and maintain good working relationships within GWLRA and external contracts such as tenants, contractors, etc.
o Consistently provide improved service and maintain a positive and professional working attitude
• Assist the property manager in the budget preparation of operating expenses and capital expenditure working documents
• Ensure tenant service and maintenance management systems database are maintained
• Other projects and reporting as required
Requirements:
• Post secondary education in related field
• Minimum two years experience in property administration or real estate property accounting environment
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint) and other property management applications
• Excellent customer service skills
• Proven organizational and multi-tasking skills
• Ability to cope with changing client needs and deliver successful results within the given time frame
• Strong communication skills both written and oral
• Self motivated, professional and flexible
• Ability to work both independently and as part of a team
How to apply:
All interested individuals are invited to forward their resume to: careers@gwlra.com
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