Assistant to the Executive Director(Government) career opportunity in Canada

Job Title:Assistant to the Executive Director
Organization: Government(Civil Service Commission)
Location:Winnipeg MB
Deadline:   November 1, 2013
Job type: Regular/full-time

THIS POSITION IS OPEN ONLY TO EMPLOYEES OF THE MANITOBA CIVIL SERVICE.

AY4 Administrative Secretary 4
Manitoba Conservation and Water Stewardship
Corporate Policy Division
Advertisement Number:  27999
Salary(s):   AY4 $42,630.00 – $48,569.00 per year

Conservation and Water Stewardship is seeking a qualified individual to fill the position of Assistant to the Executive Director of Corporate Policy Division, located in Winnipeg, Manitoba.

Qualifications:
The following criteria are essential to the position:
    Extensive experience providing administrative/clerical and secretarial support to senior level staff.
    Experience in setting up, managing and maintaining files/filing systems and document tracking systems.
    Excellent written communication skills including experience preparing business correspondence.
    Excellent verbal communication skills including the ability to communicate effectively with the public and other staff over the telephone and in person.
    Able to work independently with strong organizational skills, including the ability to prioritize workloads, multi-task, and work on concurrent assignments with strict deadlines.
    Experience working with Microsoft Word, Outlook, Excel, and PowerPoint or similar software applications.
    Strong interpersonal skills including the ability to work effectively with the public and other staff, as well as within a team environment.
    Strong leadership skills.
    Ability and experience in handling sensitive material in a confidential and professional manner.
    Strong analytical skills and decision making skills.
    Experience with government administrative policies and procedures including requirements for Treasury Board Submissions, Cabinet Submissions and Orders-in-Council.
    Experience supervising staff, including providing direction, effective delegation of tasks, and performance management.

The following criteria are desired:
    Experience or training in SAP including timekeeping and procurement.

Duties:

•    Reporting to the Executive Director, the Assistant is responsible for the management and coordination of all administrative activities for the Executive Director including the direct linkage between the Department and the Deputy Minister and Minister’s office at the Legislature. 
•  The incumbent must be an experienced and highly motivated individual, capable of independent action in identifying and resolving administrative problems across the various program components of the Division as well as being responsible for the screening and submission of information requests from the Deputy Minister and Minister’s offices. 
•  The incumbent will be required to redirect information requests to various Directors within the Department and from time to time will be required to coordinate responses within specified time constraints. 
•  The Assistant provides time management for the Executive Director’s office ensuring effective scheduling of meetings including the preparation of appropriate materials for the scheduled meetings of the day and is responsible for the routine office coverage on a day to day basis as well as effective management of all phone and messaging requirements.

Apply to:

Advertisement # 27999

Civil Service Commission

Human Resource Services

300-305 Broadway

Winnipeg, MB, R3C 3J7

Phone:  204-945-2608

Fax:  204-948-2193

Please insert the advertisement number and position title into the subject line of your email.

“Must be legally entitled to work in Canada”

Employment Equity is a factor in selection. Applicants are requested to indicate in their covering letter or resumé if they are from any of the following groups: women, Aboriginal people, visible minorities and persons with a disability.

We thank all who apply and advise that only those selected for further consideration will be contacted.

Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

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