Office Manager(Government)-Career/employment opportunity in Canada

Job title:Office Manager
Government Jobs
THIS POSITION IS OPEN ONLY TO EMPLOYEES OF THE MANITOBA CIVIL SERVICE.
AY4 AY4 – Administrative Assistant 4
Job type:Regular/full-time
Manitoba Justice
Independent Investigation Unit (IIU) / Criminal Justice
Location:Winnipeg MB
Advertisement Number:  27892
Salary(s):   AY4 $42,630.00 – $48,569.00 per year
Deadline:   October 11, 2013
An eligibility list may be created for similar positions and will remain in effect for 6 months.

Conditions of Employment:
A satisfactory internal security check, Criminal Record Search and Child/Adult Abuse Registry Checks are conditions of employment.
Must be legally entitled to work in Canada

Qualifications:
Essential:
• Related administrative/secretarial training and/or extensive directly related experience providing senior-level administrative secretarial support
• Experience creating, maintaining and administering a file management system
• Experience dealing with the public and/or clients in person and on the phone
• Excellent oral and written communication skills
• Strong political acumen and interpersonal skills
• Experience/ability to work independently as well as in a team setting
• Strong analytical and sound judgement skills
• Experience/ability to understand and explain legislation and policies
• Excellent organizational skills, attention to detail, and the demonstrated ability to prioritize and handle heavy workloads
• Demonstrated proficiency using MS Office products (or equivalents) and the Internet
• Experience working with and knowledge of Government procedures and practices in the areas of budgeting and cash flows

Desired:
• Experience working with related stakeholders
• Strong working knowledge of and experience within virtual office environments which includes the operating of video conferencing, teleconferencing, audio/visual equipment and social media
• Experience in SAP (i.e., Procurement and Timekeeping)
• Knowledge of The Police Services Act
• Related post-secondary education relative to Social Sciences; Criminology; or, equivalent


Duties:
This position reports directly to the Executive Director and has responsibility to provide administrative and secretarial support for the IIU.  This will include but not be limited to creating, maintaining and administering a file management system, establishing office routines, schedules and processes as well as ensuring an appropriate level of administrative support for all programs under the umbrella of the IIU.  The incumbent will be acting as the first point of contact for inquiries with the public, stakeholders and media regarding the Unit.  Other responsibilities include financial monitoring, budgeting, making travel arrangements, minute taking, updating/maintaining the Unit’s website and social media sites on a regular basis.  Finally, the incumbent will also be arranging IIU internal and external training sessions when required.
Apply to:

Advertisement # 27892

Civil Service Commission

Human Resource Services

300-305 Broadway

Winnipeg, MB, R3C 3J7

Phone:  204-945-3308

Fax:  204-948-2193

Employment Equity is a factor in selection. Applicants are requested to indicate in their covering letter or resumé if they are from any of the following groups: women, Aboriginal people, visible minorities and persons with a disability.

We thank all who apply and advise that only those selected for further consideration will be contacted.

Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Click here to Apply Online